June 5th, 2008 • 2:36 pm
Today, I received a Word document with a number of tracked changes that I needed to review. Once I had reviewed them all, I went to the “” submenu in the “ ” menu and selected the “ ” command.
In the resulting dialog box, I clicked on the “Accept All…” button in order to validate all the changes and obtain the final version of the document, with all changes made permanent.
Normally, this “” command should remove all change tracking notes from the document and turn the document into a “plain” Word document without any trace of change tracking.
But of course, it is Microsoft we are talking about here. You cannot expect its commands to work as expected. It would be too simple.
First of all, even after applying the “Print Layout View” as it is called now). The “Accept Changes…” command caused Word to start repaginating the entire document, but for some reason the repagination stopped after the first 10 pages of the document. At the same time, Word also seemed to give up on removing the change tracking from the rest of the document.” command, I could still see all kinds of tracked changes in my document. I was in Page Layout view mode (or “
I tried a second time, and this time the “” dialog told me that the document no longer contained any changes—even though I could clearly see tons of them left after page 10 of the document!
I decided that it was one of Word 2008’s innumerable glitches, so I closed the document and reopened the original file with all the tracked changes. I tried the whole procedure again, and again the repagination stopped after 10 pages and all kinds of tracked changes seems to be left in the document, even though Word itself could no longer see them.
So I saved the document in that weird state and closed it and opened it again. I also switched to Normal (“Draft”) view mode and then back to Page Layout. That seemed to get rid of most of the remaining tracked changes. Most, but not all. Even now, as we speak, I am looking at a document where change tracking is off and all tracked changes have been accepted, and yet here is what I see:
What is this, if not a tracked change? How can it still be in my document, after I have accepted all changes and turned change tracking off?
And again, if I go to the “” dialog (which is still accessible, even though change tracking is off and there are supposedly no tracked changes left in the document) and use the dialog’s controls to search for remaining tracked changes in the document, I am told in no uncertain terms that there are no tracked changes left in the document:
This, even though I have a tracked change clearly visible right there underneath the dialog box!
It really is unbelievable. There is not a single “advanced” feature in Word 2008 that does not suffer from innumerable glitches and bugs. And of course we, professionals, are supposed to be able to rely on these “professional” tools in our daily work.