December 21st, 2004 • 6:38 am
Word has this highlighting tool that lets you change the background colour of the selected text. It can be used like a yellow highlighter to highlight portions of text that need to be edited/changed/etc.
This tool is available in the Formatting Palette, under “Font“. In other words, it is a character-level formatting tool.
Then why on earth does the “” command (in the “ ” menu) fails to remove the highlighting?
Because Microsoft says so.
Highlighting might be character-level formatting, but it doesn’t fall under the list of formatting options (bold, italics, underline, text colouring, character styles, etc.) that are stripped by the “” command.
For that matter, the other commands that can normally be used to strip character-level formatting — i.e. the “
shift-command-Z) or reapplying the “Default Paragraph Font” character style — don’t work either.
No, the only way to remove highlighting is described on a special page in Word’s Help:
Remove highlighting from text
1. Select the text you want to remove highlighting from.
2. On the Formatting Palette, under Font, click the arrow next to Highlight, and then click None.
Note: To remove all highlighting from a document in one pass, select the document by pressing z+A, click the arrow next to Highlight , and then click None.
Why colour highlighting has a special status in Word is not explained. It’s just the way it is. As always with Microsoft, take it or leave it. Interface consistency is a luxury.